Administrative Assistant
2.
3 Santa Maria, CA Santa Maria, CA Full-time Full-time $16 - $18 an hour $16 - $18 an hour 6 days ago 6 days ago 6 days ago Rancho Laguna Farms is a locally owned row crop and berry grower located in Santa Maria valley.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks to ensure efficient office operations.
Assist the Human Resources Department and Payroll department with various duties and projects.
Will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance.
Must always be prepared and responsive and willing to meet each challenge directly.
Must be comfortable with computers, general office task, and excel at both verbal and written communication.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities Answer and direct phone calls (Transfer calls to correct department, take messages for sales calls, follow up with email to admin when messages are taken, forward voicemails to appropriate party) Provide general support to visitors/employees by answering questions, printing income records, provide general records to employees requesting information, and hand out checks with valid ID Photocopy and print out documents on behalf of other colleagues Filing weekly sign off sheets, time sheets, payroll runs, safety training records, Pesticide (WPS), and pesticide use reports in binder etc.
File employee forms as directed by Human Resources Reprint HR forms for office and ensure all necessary forms are printed for employees and supervisors to hand out as needed Scan and create new employee files as applicants are entered into Efile Cabinet Scan docs as directed Update employee files by scanning in correspondence and any incoming documents Reviews Contract Labor Certificates of Insurance on a monthlybasis (Request current certificates of insurance from Farm Labor Contractors) Support to Payroll department as needed Skills Bi-lingual English/Spanish both Oral and Written Preferred Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type:
Full-time Pay:
$16.
00 - $18.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Santa Maria, CA 93458:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Customer service:
1 year (Required) Language:
Spanish (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Santa Maria, CA Santa Maria, CA Full-time Full-time $16 - $18 an hour $16 - $18 an hour 6 days ago 6 days ago 6 days ago Rancho Laguna Farms is a locally owned row crop and berry grower located in Santa Maria valley.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks to ensure efficient office operations.
Assist the Human Resources Department and Payroll department with various duties and projects.
Will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance.
Must always be prepared and responsive and willing to meet each challenge directly.
Must be comfortable with computers, general office task, and excel at both verbal and written communication.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities Answer and direct phone calls (Transfer calls to correct department, take messages for sales calls, follow up with email to admin when messages are taken, forward voicemails to appropriate party) Provide general support to visitors/employees by answering questions, printing income records, provide general records to employees requesting information, and hand out checks with valid ID Photocopy and print out documents on behalf of other colleagues Filing weekly sign off sheets, time sheets, payroll runs, safety training records, Pesticide (WPS), and pesticide use reports in binder etc.
File employee forms as directed by Human Resources Reprint HR forms for office and ensure all necessary forms are printed for employees and supervisors to hand out as needed Scan and create new employee files as applicants are entered into Efile Cabinet Scan docs as directed Update employee files by scanning in correspondence and any incoming documents Reviews Contract Labor Certificates of Insurance on a monthlybasis (Request current certificates of insurance from Farm Labor Contractors) Support to Payroll department as needed Skills Bi-lingual English/Spanish both Oral and Written Preferred Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type:
Full-time Pay:
$16.
00 - $18.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Santa Maria, CA 93458:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Customer service:
1 year (Required) Language:
Spanish (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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